Job opportunities with the EITI
The International Secretariat has around 35 staff members from 21 countries.
Administrative Officer: Asia, Latin America and Caribbean Teams
The Extractive Industries Transparency Initiative (EITI) International Secretariat is looking for a full-time Administrative Officer to join the LAC and Asia regional teams in our headquarters in Oslo, Norway. This position offers the chance to join an international and vibrant working environment, helping citizens of resource-rich countries benefit from their natural resources through a partnership with companies, governments and civil society in 52 countries. The EITI is committed to achieving diversity in terms of gender, nationality, culture and educational background. The EITI is an equal opportunities employer. There is scope to undertake the role on a part-time basis.
Duties and responsibilities
The main responsibilities are grouped in three areas:
1. Regional team coordination support
Provide administrative and logistical support to the regional teams including:
Liaise with travel agents, consulates and others to ensure that country team’s travel is time and cost-efficient, that visa and accommodation arrangements are well planned in advance.
Assist team members in coordinating meetings for country teams with key stakeholders (National Coordinators, Secretariats, development partners) including missions/joint missions, and regional and other events.
Assist team members in organising local/regional events, including securing venue, accommodation and travel arrangement
Keep track of countries’ reports, data outputs and deadlines in dedicated Excel sheets.
Plan team meetings and taking brief notes of the discussions/next steps. Take minutes, and follow up on action points from team meetings through applicable tracking tools.
Provide administrative and coordination support to regional tasks linked to policy work.
Provide administrative and coordination support for webinars, regional conference calls and other capacity building regional activities.
Provide logistical support remotely as needed while country team members are on mission.
2. Language support
Ensure proper coordination of external translation services in the relevant language (English/Spanish), internal review/proofreading of translated documents (following the EITI style guide), and distribution and uploading of documents to the different stakeholders and channels (Board/Committee members, circulars, website, country and regional stakeholders).
Translate short messages, including letters, invitations and other short communications) from/to English to/from Spanish and ensuring those are communicated as needed.
3. Documentation, archiving and other admin support
Upload documents received from countries (Reports, APRs, work plans, letters…) to the EITI website.
Keep track of annual payments of USD 10,000 by implementing countries to the International secretariat. Send reminders, follow up with admin team internally
Ensure Board members from LAC and Asia participating in various Committees get documents on time for Committee meetings.
Ensure documentation related to countries’ Validation is adequately archived.
Required Qualifications
Bachelors degree, preferably in Business Administration or similar
Strong written and verbal communication skills in English and Spanish
Proven experience as an executive assistant or office administrative assistant for 3 years or more
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, and online meeting platforms in particular)
Excellent time management skills and the ability to prioritise work
Attention to detail and problem-solving skills
Strong organisational skills with the ability to multi-task
Willingness to work in a fast-paced environment, and engage in a variety of tasks
Experience working in an international environment and with international organisations is an advantage
Candidates must have the right to live and work in Norway
How to apply
Please submit your CV and cover letter through this link by 9 January. For questions, please contact recruitment@eiti.org
Administrative Officer: Africa Team
The Extractive Industries Transparency Initiative (EITI) International Secretariat is looking for a full-time Administrative Officer to join the Africa Team in our headquarters in Oslo, Norway. This position offers the chance to join an international and vibrant working environment, helping citizens of resource-rich countries benefit from their natural resources through a partnership with companies, governments and civil society in 52 countries. The EITI is committed to achieving diversity in terms of gender, nationality, culture and educational background. The EITI is an equal opportunities employer. There is scope to undertake the role on a part-time basis.
Duties and responsibilities
The main responsibilities are grouped in three areas:
1. Regional team coordination support
Provide administrative and logistical support to the regional teams including:
Liaise with travel agents, consulates and others to ensure that country team’s travel is time and cost-efficient, that visa and accommodation arrangements are well planned in advance.
Assist team members in coordinating meetings for country teams with key stakeholders (National Coordinators, Secretariats, development partners) including missions/joint missions, and regional and other events.
Assist team members in organising local/regional events, including securing venue, accommodation and travel arrangements.
Keep track of countries’ reports, data outputs and deadlines in dedicated Excel sheets.
Plan team meetings and taking brief notes of the discussions/next steps. Take minutes, and follow up on action points from team meetings through applicable tracking tools.
Provide administrative and coordination support to regional tasks linked to policy work.
Provide administrative and coordination support for webinars, regional conference calls and other capacity building regional activities.
Provide logistical support remotely as needed while country team members are on mission.
2. Language support
Ensure proper coordination of external translation services in the relevant language (English/French), internal review/proofreading of translated documents (following the EITI style guide), and distribution and uploading of documents to the different stakeholders and channels (Board/Committee members, circulars, website, country and regional stakeholders).
Translate short messages, including letters, invitations and other short communications) from/to English to/from French and ensuring those are communicated as needed.
3. Documentation, archiving and other admin support
Upload documents received from countries (Reports, APRs, work plans, letters…) to the EITI website.
Keep track of annual payments of USD 10,000 by implementing countries to the International secretariat. Send reminders, follow up with admin team internally
Ensure Board members from Anglophone and Francophone Africa participating in various Committees get documents on time for Committee meetings.
Ensure documentation related to countries’ Validation is adequately archived.
Required Qualifications
Bachelors degree, preferably in Business Administration or similar
Strong written and verbal communication skills in English and French
Proven experience as an executive assistant or office administrative assistant for 3 years or more
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, and online meeting platforms in particular)
Excellent time management skills and the ability to prioritise work
Attention to detail and problem-solving skills
Strong organisational skills with the ability to multi-task
Willingness to work in a fast-paced environment, and engage in a variety of tasks
Experience working in an international environment and with international organisations is an advantage
Candidates must have the right to live and work in Norway
How to apply
Please submit your CV and cover letter through this link by 9 January. For questions, please contact recruitment@eiti.org
Corporate Engagement and Communications Intern
The Extractives Industries Transparency Initiative (EITI) is seeking a Corporate Engagement and Communications Intern to support the International Secretariat in Oslo. We seek interns with diverse backgrounds, who are passionate about extractives governance and will help us make a direct global impact across our 52 member countries. Our internships provide a learning experience and an opportunity to contribute to our projects. While you are at the EITI, you will have also have opportunities to learn more about our work culture and to engage across our global network.
Key responsibilities
Update the EITI supporting company webpages on the EITI website, including population of webpages based on information received from companies on supporting company forms, request information from supporting companies, and associated follow up to fully populate webpages.
Assist the Communications team in developing and inputing content for redesigned EITI website, especially content related to EITI engagement with supporting companies.
Assist with development of EITI factsheets for engagement with financial institutions, state-owned enterprises and commodity traders involved in the extractives sector.
Assist and lead on various other projects, including but not limited to:
Background research on target EITI supporting companies and assistance with outreach to same.
Planning for outreach events, including conferences and global forums concerning EITI emerging policy areas—beneficial ownership transparency, contract transparency, state-owned enterprise transparency, and commodity trading transparency, among others.
Assistance writing content concerning impact of EITI for companies operating in the extractives sector.
Assistance with developing funding applications and outreach materials for partnerships with countries and companies.
The internship will be for 3-6 months upon agreement with the successful candidate, and is expected to commence in February 2020. The internship will be remunerated on an hourly basis and will be expected to work 37.5 hours per week. Candidates must have the right to live and work in Norway.
Desired qualifications
Minimum of a relevant graduate or post-graduate qualification from a recognised academic institution
Ability to interact professionally with corporate partners of the EITI
Ability to write and edit, where necessary summarising material into short and concise website text
Ability to use Drupal CMS
Business understanding is essential
Knowledge of the extractives sector is desirable
Strong organisational and planning abilities
Desire to work with a fast-paced, diverse international organisation
Desire to learn about governance and transparency in the extractives sector
Flexibility and willingness to assist on various projects
Candidates must have the right to live and work in Norway
How to apply
Please submit your CV and cover letter through this link by 15 January. For questions, please contact recruitment@eiti.org
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